For Agency Finance Teams

Your client's PO is expiring.
Your next invoice doesn't know that yet.

POGuard alerts you before a PO expires or hits its cap. Before the invoice goes out. Not after it gets rejected.

Join the waitlist. Free early access for the first 50 agencies.

No credit card. No spam. Unsubscribe any time.

What Happens Without It

A $47,000 invoice sat unpaid for 6 weeks. The PO had expired two months earlier.

4–8 weeks

Average delay when an invoice is rejected due to a bad PO number

$0 in tools

What currently exists to track this for agencies on QuickBooks or Xero

1 alert

All it takes to prevent it entirely

Their AP system silently rejects invoices for three reasons: expired PO, exceeded cap, wrong PO number. No email. No notification. Just a payment that doesn't arrive.

Three weeks later you chase the client. AP says "wrong PO." You re-invoice. Another week gone. This happens because POs live in email attachments — not your accounting system.

How POGuard Works

Three steps. No new tools for your clients. No migration.

1

Connect your email + QuickBooks / Xero

Connects via OAuth. Read-only invoice data. We never store your credentials.

2

We detect and read incoming POs

Reads incoming POs from email. Extracts PO number, cap, and expiry automatically.

3

You get two alerts — that's it

Alert 1: at 80% cap utilisation. Alert 2: 14 days before expiry. That's it.

No dashboard. No migration. Just two emails that prevent the problem.

Built For

If you invoice enterprise clients, you need this.

YES — POGuard is for you if:

  • ✓You're a Controller, Finance Director, or CFO at an agency
  • ✓You bill at least 3–5 enterprise or mid-market clients who issue formal POs
  • ✓You use QuickBooks Online or Xero
  • ✓You've had at least one invoice held up because of a PO issue

NOT FOR you if:

  • ✕All your clients pay on credit card or direct debit — no POs
  • ✕You're on SAP, Oracle, or NetSuite — enterprise ERPs already handle this
  • ✕You only invoice small clients who don't use formal PO processes

What's Included

One job. Done perfectly.

✓

PO Detection

Reads email attachments and extracts PO number, value cap, and expiry date.

✓

80% Cap Alert

At 80% PO utilisation, you get an alert — before the next invoice goes out.

✓

Expiry Alert

14 days before a PO expires, you get an alert to raise a renewal.

✓

QuickBooks + Xero Sync

OAuth connection. Reads invoice totals per client. No credentials stored.

✓

Email-Only Alerts

No dashboard. Alerts arrive in your inbox.

✓

Nothing Else

One thing. Done well. Nothing added.

Pricing

One plan. One price. No surprises.

$25

per month

  • ✓Unlimited PO tracking
  • ✓QuickBooks Online + Xero integration
  • ✓Gmail + Outlook PO detection
  • ✓80% cap alert + 14-day expiry alert
  • ✓Email support

Everything included. Cancel any time.

One delayed invoice costs more than 2 years of POGuard. The math is obvious.

Waitlist members get 3 months free when we launch.

Common Questions

FAQ

Do you access or store my accounting data?

OAuth only — read-only invoice totals. No login credentials ever. Disconnect anytime, data deleted on request.

What if the PO comes as a PDF with a non-standard format?

OCR extracts the data. If confidence is low, you get a flag to enter details manually. We never guess silently.

Does this work if my client sends POs through a portal (not email)?

Currently email and attachments only. Ariba and Coupa portals are on the roadmap — tell us your setup when you join.

We use Xero, not QuickBooks. Does it work?

Yes. QuickBooks Online and Xero both supported. Desktop versions are not.

When does it launch?

You're early. Waitlist members get first access and 3 months free.

Stop finding out about expired POs three weeks too late.

Join the waitlist. First 50 agencies get 3 months free.

No credit card. No spam. Unsubscribe any time.